Project management software (PMS) is a technology tool to plan, organise, and manage projects. It provides a central hub for project stakeholders to collaborate, track progress, and manage resources. PMS is designed to streamline project management processes, reduce errors, and increase efficiency. The software can be customised to suit the needs of different industries, including construction.

Construction is one of the most complex industries, with many stakeholders involved in the project lifecycle. These stakeholders include architects, engineers, contractors, subcontractors, suppliers, and clients. Managing these stakeholders and their contributions can be daunting, especially in large construction projects. This is where project management software comes in handy. Few people know how they work, so we will discuss the details in this article.

Key Features of PMS for Construction

Construction project management software is designed to help managers keep track of all aspects of a construction project, from planning to execution. The software provides a centralised platform for all stakeholders to collaborate, share information, and manage tasks. With PMS, project managers can monitor progress, mitigate risks, and ensure the project is completed on time and within budget.

The following are some of the critical features of project management software for the construction industry:

Project Scheduling

Effective project scheduling is critical to the success of any construction project. PMS allows project managers to create and manage project schedules, including timelines, milestones, and deadlines. The software also allows managers to allocate resources and assign tasks to team members. This helps ensure everyone works towards a common goal and the project stays on track.

Project Tracking

Construction projects involve many moving parts, and it can be challenging to keep track of everything. PMS provides real-time project progress tracking, allowing managers to monitor the status of different tasks and identify potential bottlenecks. This helps managers make informed decisions and take corrective action where necessary.

Project Finances

Construction projects involve significant financial investments, and keeping track of project finances is crucial to ensure the project stays within budget. PMS provides tools for tracking project costs, including labour, materials, and equipment. This helps managers identify cost overruns and take corrective action before they become a significant problem.

Document Management

Construction projects generate a lot of documentation, including contracts, drawings, specifications, and permits. PMS provides a centralised repository for all project documentation, making it easy for stakeholders to access and share information. This helps ensure that everyone works from the same set of documents, reducing the risk of errors and misunderstandings.

Advantages of Using PMS in Construction

The use of project management software in construction offers several benefits, including:

Increased Efficiency

PMS allows construction teams to streamline workflow, automate repetitive tasks, and reduce manual errors. This can help teams complete projects faster and more accurately, improving efficiency and productivity.

Improved Collaboration

PMS enables team members to communicate and collaborate effectively on tasks and timelines, share documents and project updates in real time, and make better-informed decisions. This can help reduce miscommunication and misunderstandings, leading to better teamwork and outcomes.

Better Resource Allocation

PMS provides a comprehensive view of the project’s progress, including the status of resources such as labour, equipment, and materials. This enables project managers to allocate resources more effectively, ensuring they are used efficiently and that the project stays on schedule and within budget.

Real-Rime Tracking

PMS allows for real-time project progress and performance tracking, allowing project managers to identify potential issues early on and make necessary adjustments. This can help prevent delays and costly mistakes, ensuring the project is completed on time and within budget.

Finding the Right Project Management System for Construction

Several project management systems are available in the market, each with its own features and benefits. Because of this, you must consider several factors, such as:

Ease of Use

Construction project management can be complex, so you must choose an intuitive and user-friendly system. Look for a system with drag-and-drop functionality, customisable dashboards, and clear navigation.


Every construction project is unique, so you need a project management system that can be customised to suit your specific needs. This includes the ability to create custom fields, templates, and workflows. Look for a flexible system that allows you to tailor the software to your organisation’s requirements.


Your project management system should integrate with your organisation’s other software, such as accounting software, scheduling tools, and document management systems. This will help streamline your workflow and reduce manual data entry.


Construction projects involve a lot of sensitive information, such as project plans, contracts, and financial information. You must choose a project management system with robust security measures to protect your data. Look for systems that offer features such as access controls, data encryption, and regular backups.

Technical Support

Technical support is crucial if you encounter any issues or have questions about the project management system. Look for a system that offers reliable technical support, preferably 24/7, via multiple email, phone, and chat channels. Additionally, check if the system has a comprehensive knowledge base or user community forum where you can find answers to common questions and learn from other users’ experiences.


Project management software is an essential tool for managing construction projects. For this reason, one must carefully evaluate the features and functions of different systems before deciding. With the right project management system, construction projects can be managed more effectively and efficiently, resulting in better outcomes.

If you’re looking for an app for construction management, Edara Apps can help you! Our platform has comprehensive tools and features to ensure workers get immediate medical attention when needed. Call us today at +61 2 8091 5777 to request a free demo!